The Purchase Module in TEERA.AI turns procurement into a fully digital, controlled and traceable process—from RFQ and Purchase Order all the way to bill matching, payment and vendor reconciliation.

Every step is captured inside one platform with clear approvals, SST-ready documentation and live visibility, so finance and procurement teams can manage spending with confidence instead of chasing paperwork.

From Sourcing to Supplier Payment, Simplified

Instead of scattered files and manual follow-ups, TEERA.AI centralises every purchase activity into a single, guided workflow.

With the Purchase Module, your team can:

Capture and maintain complete vendor profiles in one system
Raise and approve Purchase Orders digitally with clear limits
Convert supplier invoices into Bills with structured approvals
Match Bills against POs and deliveries to avoid disputes
Record full, partial or instalment payments and keep vendor ageing updated
Generate Statement of Account for each supplier on demand

The result is a clean, connected flow from request to settlement—with every document ready for audit at any time.

Vendor Management — A Clear View of Every Supplier

TEERA.AI keeps all supplier information organised and searchable, so you always know who you are buying from and under what terms.

Each vendor profile can include:

Tax and registration details
Contact and banking information
Contract terms, payment conditions and credit limits
Purchase history and past pricing
Internal ratings and performance notes

This gives your team the context they need for negotiation, supplier selection and procurement planning.

Digital Purchase Orders With Built-In Control

Create, approve and track POs directly inside TEERA.AI instead of relying on ad-hoc emails or spreadsheets.

PO workflows support:

Configurable approval levels and limits
Allocation of POs to projects, branches or cost centres
Real-time PO status tracking from draft to completed
Structured, standardised PO formats for suppliers

This reduces unauthorised purchases, improves budget control and ensures every PO can be traced from request to receipt.

Bill Creation & Structured Approvals

Supplier invoices are captured as Bills with proper workflows instead of being processed informally or manually.

With Bill management, you can:

Link Bills to their original POs and projects
Apply approval flows that mirror your internal hierarchy
Maintain GST/SST-compliant document structures
Keep a clear record of who approved what and when

This protects the organisation from overbilling, duplicate charges and control breakdowns.

Bill / Invoice Matching for Zero Surprises

TEERA.AI helps you match supplier invoices against Purchase Orders and delivery records, so you only pay for what was ordered and received.

The matching engine checks:

Quantities versus approved Purchase Orders
Unit prices, discounts and taxes
Delivery or GRN details
Currency, totals and tax breakdowns

Mismatches are highlighted early, making it easier to resolve issues with suppliers before payments are released.

Flexible, Transparent Supplier Payments

Record supplier payments in the way your business operates—full, partial or instalment-based—while keeping a live view of what is still outstanding.

Payment handling supports:

Multiple payment modes (bank transfer, cheque, cash, FPX and more)
Linking each payment to specific Bills or invoices
Running vendor ageing and outstanding reports in real time
Improved cash flow visibility for finance teams

This gives you better control over payables, supplier relationships and overall working capital.

Vendor Statement of Account (SOA) in One Click

TEERA.AI can produce a Statement of Account that shows all Bills, credit notes, payments and balances for each supplier in a clear, reconciled format.

With automated SOA generation, you get:

Faster reconciliation with key suppliers
Transparent records for dispute resolution
Audit-ready histories for every vendor

Both your team and your suppliers gain a shared, accurate view of the account at any time.

Why Malaysian Businesses Trust the Purchase Module in TEERA.AI

Procurement is one of the biggest drivers of cost, risk and compliance. TEERA.AI makes this function structured, visible and measurable instead of manual and reactive.

Businesses that adopt the Purchase Module benefit from:

End-to-end procurement visibility in a single system
Tighter control over spending and commitments
GST/SST-ready documentation and approval trails
Cleaner vendor reconciliations and fewer disputes
Procurement data that supports better strategic decisions

From sourcing to settlement, TEERA.AI helps finance and procurement teams focus on strategy and cost optimisation instead of chasing documents and correcting errors.

Start Free Demo Read FAQs

FAQs — Purchase Module

1) Can the Purchase Module prevent over-ordering or duplicate purchases?

Yes. TEERA.AI flags repeated POs, unusual quantities and duplicate vendor items, helping you control spending and avoid unnecessary stock build-up or cost leakage.

2) How does TEERA.AI handle supplier disputes about quantity or pricing?

Every RFQ, PO, Bill and supplier invoice is stored with time stamps and matching details. This complete audit trail makes it easier to compare what was ordered, delivered and billed, so disputes can be settled quickly and fairly.

3) Is the Purchase Module suitable for multi-branch or project-based businesses?

Absolutely. POs and Bills can be tagged to branches, projects or cost centres, allowing more accurate allocation, analysis and reporting across multiple locations or job sites.

4) Can I analyse vendor performance using the Purchase Module?

Yes. You can monitor delivery timelines, pricing consistency, order frequency and service quality to identify your most reliable suppliers and negotiate better commercial terms.

5) Is the Purchase Module helpful for compliance and audits?

Yes. The module keeps all procurement documents, approval logs, matched invoices and SST-ready formats in one place, so your records are always prepared for internal reviews, statutory audits and regulatory checks.